A Day in the Life of an Adaptable High School Counselor

People are always asking… what does a day in the life of a high school counselor look like? Here are some things to expect for new counselors, interns, people thinking about career changes, grad school students, and counselors at elementary and middle school levels thinking about making the jump to a high school.

A high school counselor’s day-to-day looks different depending on the season of the year, depending on how your department divides up caseloads, and depending on initiatives for your district and state. After years of only being in the high school setting, I’ve come to appreciate the familiarities of the rhythms and the challenges of improving our programming. It’s fun to refine your program’s SMART goals for each year through trial and error!

Every single day is different… which is what I love most about this career! Adaptability is key in this career. At the very least, you need to be okay with things changing on the fly or not always completing your to-do list. At any moment, my day might look completely different than my calendar predicted it may look like.

What My Day Looks Like as a High School Counselor

My day usually begins checking in with other counselors in my department, and I usually try to stand outside our lobby as students are coming in in the morning to say “HEY!” and be visible to them. Then, I head into my office to check emails, return voicemails, and see if there are any surprises for the day that I need to attend to immediately. I check my calendar to see what I have planned, check my to-do list to see what needs to get done and check what is coming up on the horizon in the coming days or weeks that I need to be planning for. To keep the joy in my job, I really aim for 80% of my day to be taken up by direct interactions with students and families and only 20% indirect services (as ASCA recommends).

I try to schedule seeing students when they are in elective classes or just drop by in the hallways if it’s not about something confidential. I may be checking in with individual students about grades (I’ll run a failure report to see where everyone stands on a given day or after a grading period), following up with students after a previous individual counseling session, or touching base with a student based on a referral from a teacher, administrator, or parent. Depending on the time of year, I may be running a specific small group (like my Stress Management Small Group or First Generation Small Group) or training my Student Ambassadors. As a high school counselor working with all grade levels, there is a lot of post-secondary planning, and I love this! I meet with my seniors every fall to solidify their plans (or at least start the conversation for the year). Our school counseling program makes it a priority to be in classrooms doing lessons each semester for ALL students! We do classroom lessons on mindfulness, stress management, classroom community, communication, soft skills, and more!

What the Beginning of the School Year Looks Like for High School Counselors

If we zoom back and look at the beginning of our school year, we can talk about some of our systems and procedures. Our department officially starts back about a week before teachers get back in the building. This gives us some quiet time to get back in the groove without being interrupted by meetings and drop-ins. During this week, we are spending a lot of our time scheduling new enrollments, so these students have a smooth start to their school year. During this prep week, we think about what we need to present to teachers and administrators for the year about our roles. I usually take down an old bulletin board and hang up a new bulletin board or two like this Hidden Gems Bulletin Board or the On Point Bulletin Board to introduce our school counselors.

During our prep week, we get off campus as a department to have a day dedicated to planning our year. This planning day has been vital for our team’s chemistry and our plan for the school year.

What the End of the School Year Looks Like for High School Counselors

Fast forward to the end of the school year, and teachers are cleaning out their rooms and daydreaming of summer plans. We are closing out a lot of tasks and still have a few more weeks to work. (In my district, our contracts are the same as teachers’, but we work a little bit longer.) We are printing report cards, retaining students, signing students up for credit recovery courses that they failed, signing students up for last-minute summer virtual classes, sending seniors’ final transcripts, starting to work on next year’s schedules, and tying up any loose ends for the year.

After I’ve finished all of my very school-focused things to close out the school year, I shift gears and open up my big binder of printed schedules for the next school year. I spend about 2 weeks challenging myself to work quickly and efficiently to make the best class schedules for my students. Our district computer systems shut down for a rollover for about two weeks where we couldn’t work even if we wanted to (which is a great excuse for a vacation). Our offices are open in the summer on select days for enrollment, and a clerk and/or a counselor help with that.

In the life of a high school counselor, there can be a lot of immediate responsiveness to chaos, but there should also be a good mix of planning and control overall to ensure SMART program goals are being met throughout the year. With the right planning and teamwork, all students can be served through your comprehensive school counseling program. While everyone’s school and district are different, all of us high school counselors do very similar things!

Connect with me more when you get this free School Counseling Program Planning Guide right to your email inbox!

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